5 Key Features to Look For in Gym Management Software For Your JCC or YMCA

Published: Wednesday, October 13, 2021 | Tags: JCC, JCC Management Software, JCC Membership Software, JCC Resources, JCC Software, Jewish Community Center, Membership Management Software, YMCA, YMCA Management Software, YMCA Membership Software, YMCA Resources, YMCA Software

If you have been following along in our latest series for Jewish Community Centers (JCCs) and YMCAs, you know all about how to choose the best gym membership management software and innovate camp and community center software tools your fitness center should be utilizing.

In our last post of this series, we want to share with you 5 key features to look for in your next JCC or YMCA gym management software. Using a software system to fit your organization’s needs can help with:

Membership subscriptions
Facility and operation logistics
Sales and relationships
Programs registrations
Live, on-demand business intelligence reporting
Reservations management
Event planning
Early childhood and camp administration

Your organization needs membership management software specifically designed for JCCs and YMCAs that will combine all of your departments’ needs into one tailored software solution. Let’s discuss 5 key features that your gym management software system should include.

Table of Contents

Website & Mobile App

Your member experience starts with your website and mobile app design. And using the right software should make your digital strategy simple not stressful. Choose a CMS that is very easy to manage so you can take control and provide the best experience for your members and site visitors.

立博客户端app下载 Freedom can provide your JCC or YMCA with all of these website & mobile app features.

Mobile-First, Component-Based Designs

Flexible website designs that can be updated without technical skills; your staff can create new components, shift them around the page, and keep your site fresh.
Fully integrated with your membership, programs, and more.
No third-party portals or complex integrations are needed.
Features to keep your members engaged and informed with tools like an alert bar, the silent salesman, and interactive content.

iOS & Android App

Customize your app content without a developer.
Allow login, program registrations, event sign-ups, resources scheduling, and more through the member app.
Communicate seamlessly with push notifications and member alerts.
Allow virtual check-ins with the in-app QR code.

TV Screencasting

Imagine how nice it would be to use all the content you worked so hard on and invested in to play on any screens in your facility. With TV screencasting, you can display:

Important Alerts
Events Schedules
Programs Offerings
Paid Advertisements
Weather Updates
News Blurbs
Asset Reservation Calendars
and so much more...

Programs & Events

Using a project management application to manage your events, programs, enrollments, and more that is integrated with your website, app, contacts, and financials, will unite your team and simplify tedious tasks.

立博客户端app下载 Freedom can provide your JCC or YMCA with all of these programs & events features.

Program Management

Create, promote, post, and manage your programs in one place - no double entry is needed

Manage your enrollments periods, available programs, and courses.
Set special pricing and requirements per course and customize the sign-up experience.
Manage attendee lists, room assignments, parent pick-ups, and more.
Supports one-time, installment, and recurring payments.

Special Enrollments

Track your camp and early childhood development end-to-end.

Set up enrollment processes, set required forms to be completed, track waitlist, approve applicants.
Manage attendees, track attendance, pull custom reports, and more.

Member Reservations & Voucher Packs

Power up your members with:

Customizable voucher packs for anything from personal training, swim lessons, towel service, guest passes, and more.
Provide online reservations for your available assets like personal trainers, swim lanes, tennis courts, courts, rooms, and other available amenities.

Event Management

Easily manage one-time and recurring events such as:

Family fun day
Golf Charity Events
Theatre Events
Cultural Arts Fairs
and so much more…

With access to other special features such as:

Seating arrangements, invitations, special pricing, coupons, specials, check-in, and more...

Facility Management

Your staff and facility require a lot of care. Make sure you are using a software solution that will help to take some of that burden off of your staff’s shoulders.

立博客户端app下载 Freedom can provide your JCC or YMCA with all of these facility management features.

Resource / Asset Management

Create and organize all your assets and resources (people, places, and things).

Tie resources to programs, reservations, and more.

Group multiple assets into an activity to allow for members’ reservations.

Manage custom requirements and restrictions.

Access Control

Seamlessly check-in members with QR Codes, Barcodes, Facial Recognition, and manual lookups.

Event/Program check-ins and Voucher/Benefit redemptions are also available at check-in.
Fun fact: 立博客户端app下载 integrates with various access control systems and hardware to keep your facility secure for members.

Email Marketing

Your organization should be able to interact with members through your website and member app, along with creating seamless emails, push notifications, and more all through one platform. Find a platform that allows your staff to develop productive campaigns and reach thousands of people with the click of a button.

立博客户端app下载 Freedom can provide your JCC or YMCA will all of these email marketing features.

Email Campaigns

Manage everything from large marketing campaigns to small one-off campaigns with a platform that can:

Drag and drop templates to send emails to contacts, event and program attendees, groups, people who submitted forms, and subscribers.
Schedule recurring campaigns to go out automatically for you on your set schedule.
Track detailed analytics for opens, clicks, responses, and more.

Auto-Notices and Engagement Emails

Make sure you can promote your organization and easily engage with your members.

Set engagement emails to go out at your set preferences.
Keep members informed with the latest emails, upcoming events, and more by pulling content into campaigns right from the website.
Send out reminders automatically to those who subscribe.

Financial Reporting

Organizations have the overwhelming task of managing their finances. Between direct sales, invoices, revenue, and membership, maintaining monetary data using multiple software programs can be a monumental chore.

立博客户端app下载 Freedom can provide your JCC or YMCA will all of these financial reporting features.

E-Commerce Store and Point of Sale

Create a dynamic website shopping cart to sell products:

Physical products like hats or shirts
Voucher packs for training sessions
Digital downloads like meal plans and PT plans

Interactive Point of Sale

Manage inventory, coupons, gift cards, discounts, and taxes.
Swipe credit cards or use payments on file.
Access all products in one place.

Customer Billing

Generate custom invoices, set up recurring billing, manage your collections process.

Apply custom templates and generate statements for your members.
Give access for members to view information right within their MyAccount.
Bill for events, programs, products, memberships, and more right from the Finance Application or within dedicated modules

Integrated Payment Processing

Process credit cards and ACH seamlessly, through one system.

Easy reconciliation process between your bank and financial reporting
Eliminate the middleman for lower processing fees
Process payments, refunds, and run in-depth reports right within Freedom.

Robust Reporting Tools & Ledger

Freedom makes accounting for each and every dollar easy.

As a sales subsidiary, we provide detailed reports on your top-line revenue, deferred liabilities, sales tax, A/R, and incoming cash.
Set up and map your chart of accounts with ease using our intuitive map builder and on-the-fly mapping features.
Manage custom batches to slice and dice transactions in your preferred manner.
Run pre-set and customized reports
Export transactions in bulk or create GL rollups for journal entries into your full accounting system.

A strong website and software system is the foundation for new membership and growth.

The ideal software includes a system that offers an all-in-one for your website, membership, events, marketing, finance, and sales. As part of 立博客户端app下载’s value proposition, you can count on: